Overview

This article explains how to manually create products and product bundles in the online platform C-sar. This workflow is for users who do not use a shop integration and need to manage their roasted coffee inventory and SKUs manually.

Prerequisites

If you use a shop integration, follow the mapping guidelines for your integration instead of creating products manually:

• Shopify and WooCommerce
• ShipStation

Creating a product

In Cropster, a product represents a specific type of roasted coffee, for example "The Fruity One". Within a product, you can add multiple variants based on bag size and grind style.

Step 1: Add the product details

1. Log in to the online platform C-sar.
2. Navigate to Commerce > Products.
3. Click +Add new product.
4. Enter the product information:
   • Name (Required)
   • Cropster Product ID
   • Type:
     • Single-origin/Pre-roast blend
     • Post-roast blend
   • Profile group/Blend profile (Required): This setting ensures that the correct profiles are scheduled when the product is ordered.
   • Notes

     

5. Click Create product.

Step 2: Define product variants

1. Click + Add product variants to define at least one product variant.

   

2. Enter the following information:
   ⚠️ Check that all data is correct before you create the variant. You cannot change the variant details after the variant is created.
   • Unit (Required): Enter the amount and select the unit: g, kg, oz, or lb. By default the variant uses the unit from your user settings. 
     Note: 250 g and 0.25 kg are saved as two different bag sizes. To avoid duplicate bag sizes, use the same unit for the same bag size across all your products.
   • Grind style (Required): If the grind style that you need is not listed, start typing and click +Create grind style to add it.
   • SKU (Required)
     

     

3. Click Create variant.
4. Repeat for all available bag sizes and grind styles.

Creating product bundles

Step 1: Add the product bundle details

1. Navigate to Commerce > Products and click the Product bundles tab.
2. Click +Add product bundle.
3. Enter the following product bundle details:
   • Name (Required)
   • Cropster Product ID
   • Notes
4. Click Create bundle.
   

   

Step 2: Add product bundle variants

1. Click the Product name on the Product bundle overview page.
2. Click + Add bundle variants.
3. Select a Product variant included in the bundle. The variant must already exist as a regular product.
4. Enter a unique SKU for the bundle variant.
   ⚠️ Check that all data is correct before you create the bundle variant. You cannot change the bundle variant details after the bundle variant is created.
5. Click Create bundle variant.

   

Managing inventory and variants

Adjusting stock levels

1. Navigate to Commerce > Products.
2. Click the Product name to open the Product details page.
3. Scroll to the Variants table.
4. Click Adjust stock next to the variant.

   

5. Enter the following information:
   • Minimum stock level (Required)
   • Adjustment (Required)
   • New stock (Required)
   • Notes
6. Click Update Stock.

FAQs

How do I fix an incorrect SKU?
You cannot edit a variant. To fix an incorrect SKU, archive and delete the incorrect variant, then create a new variant.

Why are my variants still archived after I unarchived a product?
This behavior is intended. Unarchiving a product does not automatically unarchive its variants. You must unarchive each variant manually.

If you have further questions, feedback, or concerns, submit a support ticket directly from support.cropster.com.