Data Insights - Inventory Insights
This article offers a comprehensive overview of the data analysis capabilities available through the Cafe Inventory Insights page.
Table of Contents
Why use Cafe Inventory Insights?
The Cafe Inventory Insights deliver precise and practical data that can help you make informed decisions about your locations.
We aim to provide straightforward and effective solutions that empower you to accomplish the following:
- Streamline your inventory management processes
- Reduce waste
- Optimize your purchasing strategies
- Boost your operational efficiency
- Tackle any challenges that may arise
- Enhance performance across all your locations
Before you dive into the data analysis, we encourage you to familiarize yourself with the Cafe Inventory overview page.
Learn more about how to compare your current and past data on the Cafe Inventory overview page.
Requirements
To get Inventory Insights, you must fulfill the following requirements:
- You need to create a Menu.
- You need to upload at least one POS file.
This step is essential as it allows the system to assess sales data and inventory levels accurately.
The components of the Cafe Inventory Insights overview page
In the upcoming sections, we will explore each data source in detail, guiding you through the types of data you are collecting and providing insights on how to analyze this information effectively.
- Daily average
- Total shot consumption of all selected locations
- Total shot consumption throughout the day
- Total shot consumption throughout the week
- Total shot consumption across locations
- Assessment Overview
Daily average
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Shots linked to recipes across all selected locations:
The daily average in kg | Number of hots | € -
Shots sold across all selected locations:
The daily average in kg | Number of shots | € -
Shots unsold across all selected locations
The daily average in kg | Number of shots | €
We use single shots as the baseline for calculating brewed versus sold coffee, as they represent the smallest unit of measurement.
For example, while a cappuccino typically requires one shot of espresso, many cafes opt to brew double shots using double-spouted portafilters.
In such instances, one shot is accounted for the drink, leaving the second shot as unsold inventory.
Total shot consumption of all selected locations
A pie chart will visually illustrate the total shots sold versus unsold across all selected locations, offering a comprehensive view of your inventory performance.
Monitoring the unsold shot ratio is crucial, as a high percentage may signal potential issues that require your attention. This feature allows you to identify challenges that could be impacting your inventory performance.
Total shot consumption throughout the day
You can select between two views on this diagram:
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Total Brewed
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Unsold Ratio
Sold shots will be displayed in blue, while unsold shots will be displayed in orange.
By clicking on the numbers at the bottom of the page, you can easily access and review the consumption data for each of the previously selected days, enabling a thorough analysis of your inventory trends over time.
Total shot consumption throughout the week
You can select between two views on this diagram:
-
Total Brewed
-
Unsold Ratio
Sold shots will be displayed in blue, while unsold shots will be displayed in orange.
By clicking on the numbers or arrows at the bottom of the page, you can easily explore the consumption data for each day within the selected week, allowing you to analyze daily trends and patterns.
Activating the Show Daily Averages button allows you to conveniently access and display the daily average data.
Total shot consumption across locations
This view can only be accessed when you select multiple locations.
You can select between two views on this diagram:
-
Total Brewed
-
Unsold Ratio
Sold shots will be displayed in blue, while unsold shots will be displayed in orange.
Assessment Overview
Each location's data will be presented separately, allowing for a detailed analysis tailored to individual site performance:
Activating the Show Daily Averages button allows you to conveniently access and display the daily average data.
- Shots brewed (daily average)
- Shots sold (daily average)
- Shots unsold (daily average)
Clicking on a specific location will take you to the Telemetry Insights page dedicated to that site, where you can view the data for the date range you selected earlier.
In this example, the selected date range for Cropster Brew Bar was 01/07/2024 - 01/12/2024:
By clicking on Cropster Brew Bar in the Assessment Overview, you will be taken to the Telemetry Insights page, where you can access detailed data for the chosen location and the previously selected date range:
Learn more about Cafe Telemetry.
Visit our Helpdesk for additional resources and support to enhance your experience and fully leverage the features of your Cafe subscription.
Your feedback and suggestions are invaluable to us, as they significantly contribute to the improvement of our product tailored for your needs. We invite you to share your ideas and experiences with us!
Congratulations! You have successfully learned how to analyze your Cafe Inventory Insights data.
Your opinion matters. If you have further questions, feedback, or concerns, please submit a support ticket directly from support.cropster.com.