Overview

The Roasted Inventory overview provides a real-time snapshot of your roasted coffee stock, separated from your green inventory. This article explains how to track loose coffee, manage post-roast blends, and monitor packaged inventory to ensure accurate stock levels across your roastery.
 

Accessing the Inventory tabs

1. Log in to the online platform C-sar. 
2. Navigate to Roasted Inventory in the main menu.
3. Use the tabs to switch between the three inventory categories:
   • Packaged inventory: Coffee that is packaged and ready for shipment.
   • Loose inventory: Roasted coffee that has not yet been packaged.
   • Post-roast blend inventory: Blends created using a post-roast blend profile. 

Packaged inventory 

Packaged inventory is organized by Product variant, including specific unit sizes and grind styles.

The following summary outlines the key data from the table:

• Product name
• Product variant
• On-hand: Number of bags packaged, but not yet fulfilled. 
• Scheduled packaging: Number of bags planned for packaging. 
• Ordered: Number of bags ordered that are ‘Open’ or ‘In progress’.
• Minimum stock level: Defined per variant on the product details page. Used to calculate the Net requirement.
• Net requirement: (Ordered + Minimum stock level) - (On-hand packaged + Scheduled)

To simplify your workflow, a new Go to packaging plans button replaces the previous separate actions. 
You can also generate Packaging plans instantly from individual product rows; the system automatically pre-fills the Net requirements and provides immediate confirmation upon success. 

Loose inventory

Loose inventory is organized by Profile group and includes all roasts from the last 90 days.

The following summary outlines the key data from the table:

• Profile group
• On-hand: The total weight of all roasts (PR lots) that have not yet been packaged. 
• Scheduled roasting: The total weight of all future schedules. After roasting, this weight will be added to 'On-hand.'
• Scheduled packaging: Weight planned for packaging. 
• Minimum stock level: Defined per Profile group on the Edit profile group page. Used to calculate the Net requirement.
• Net requirement: (Scheduled packaging + Minimum stock level) - (On-hand + Scheduled roasting)

To simplify your workflow, a new Go to roast schedule button replaces the previous Schedule loose coffee button. 
You can also generate roasting schedules directly from individual Profile group rows. The system pre-fills the necessary Net requirements and provides immediate confirmation upon success. 

Post-roast Blend Inventory 

This tab displays blends created with a Post-roast blend Profile from the last 90 days.

The following summary outlines the key data from the table:

• Blend profile
• On-hand: The total weight of post-roast blends that are not yet packaged. 
• Scheduled packaging: Weight planned for packaging.
• Minimum stock level: Defined per Blend profile on the Edit blend profile page. Used to calculate the Net requirement.
• Net requirement: (Scheduled packaging + Minimum stock level) - On-hand.

To simplify your workflow, you can now generate blends directly from the specific Blend profile rows. The system automatically pre-fills the calculated Net requirements and provides immediate confirmation upon success. 

How do I adjust the Post-roast blend inventory? 

1. Log in to the online platform C-sar.
2. Navigate to Roasted Inventory > Post-roast blend inventory tab.
3. Click on the Blend profile.
   

   

4. On the Edit blend profile page, you can edit the following details:
   * Indicates mandatory fields 
   • *Name
   • Blend profile components:
     • *Profile group-component
     • * % of blend
   • (Optional) Select + Add component to add further blend components.
5. Click Update blend profile to submit the changes. 
   

   

How do I mark the PR lots consumed? 

1. Log in to the online platform C-sar.
2. Navigate to Roasts on the main menu bar. You will be directed to the Roasts overview page.
3. Select the PR lot(s) by clicking on the respective checkboxes.
4. Click More > Mark as consumed.
   

   

Why would I mark PR lots consumed?
There are various reasons why you might choose to mark PR lots as consumed:

1. They are used in a blend, indicating that all of the roast has been utilized in the blending process.
2. You have completely used them up.
3. To update the Inventory accurately. If the roasts are marked consumed, they will be removed from the Loose Inventory.

During setup, you can mark all existing roasted batches as consumed. 
For any batches you still have in stock, simply use the Adjust weight tool on the Loose Inventory page to enter your current stock levels.

If you have further questions, feedback, or concerns, please submit a support ticket directly from support.cropster.com.