Why use Green Inventory? 

The (Green) Inventory feature provides a comprehensive overview of your physical coffee stock, enabling you to monitor and manage your inventory effectively.

There are two types of lots stored in your (Green) Inventory:

1. PG lots (Roast, Origin): Green coffee ready to be roasted. 
2. PP lots (Origin only): They have yet to be milled; they may have been in a state of either parchment, dry-cherry, or raw green. 

With Cropster, you can also split your inventory between locations, e.g., roasting facilities and warehouses. 

To streamline your experience, Cropster automatically tracks and deducts the green coffee utilized during your roasting sessions. This means that while roasting with Roasting Intelligence, you can effortlessly see how much coffee you have remaining at any given moment.

 

Green Inventory in C-sar 

By following the steps below, you can navigate to the (Green) Inventory overview page. 

1. Log in to the online platform C-sar. 
2. Navigate to (Green) Inventory on the main menu bar. You will be directed to the (Green) Inventory overview page. 
3. By clicking on Add lot, you can select between these two options: One or Bulk import.
4. When adding the green inventory for the first time, a window pops up where you can set the information you want to track your greens with. 
   You can customize this information at any point. 
   

   

Adding lots in bulk (Bulk import - recommended for new users)

1. Clicking Bulk import brings you to the bulk uploader, where you can add multiple lots via a built-in spreadsheet format.
   

   

1. We recommend entering Name, Weight*, and Weight unit*.
   For Origin only: You need to enter the State*. Select between the following states: Green, Parchment, Dry cherry, Raw green. 
   

   

2. To save time entering lots, you can copy and paste data from, e.g., an Excel sheet directly to the import table, or hover with the mouse pointer over the bottom-right corner of the cell until a + sign appears, then drag it down to copy cells within a column.
3. Click Import lots to submit.
    

Adding lots one by one

1. Clicking One will allow you to enter lots one by one. 
2. Customize the input fields by clicking on the Customize fields button.
   

   

3. Enter the information you would like to add to your lot.
4. Click Create green inventory to submit. 
   

   

Customizing the Green Inventory overview page 

By following the steps below, you can customize your (Green) Inventory overview page:

1. Navigate to the (Green) Inventory overview page.
2. Click on the Customize button.
   

   

3.  A side panel will open to save your preferences. In the Columns to Display section, select the information you want visible by checking the boxes, and rearrange the column order by clicking the arrows.
4. Click the Apply button to save your preferences.
   
   
    

Editing Green Inventory 

You can easily make changes to your green lots in three ways:

1. Click the Edit lot button for the specific lot you want to modify.
   
2. Select the lot(s) you wish to modify and click on theBulk edit button.
   
3. Navigate to the lot's details page and click on the Edit button.
   

   

Performing additional actions

By following the steps below, you can perform additional actions: 

1. Select the lot(s) by clicking on the respective checkboxes.
2. To save time, the most common actions are displayed immediately:
   • Adjust weight
   • Warehouse distribution
   • Start cupping session
     

     

3. Click the More button to explore further actions:
   • Start physical analysis
   • Merge inventory
   • Generate sample labels
   • Mark as consumed
   • Delete lots  
     

     

Accessing the Inventory Report

By following the steps below, you can access the Inventory Report via the (Green) Inventory overview page:

1. Log in to the online platform C-sar. 
2. Navigate to (Green) Inventory on the main menu bar. You will be directed to the (Green) Inventory overview page. 
3. Click the Go to Inventory Report button on the top right side of the page.
   

   

The lot's details page

You can easily navigate to the lot's details page by clicking on the PG tag on the (Green) Inventory overview page. 

General information section

Weight section

The weights section provides the following information: 

• Initial weight
• Current inventory (turns yellow if it is below the minimum inventory level)
• Minimum inventory level (optional)
• Run out estimation
• Price per unit (it only appears if you previously added the price to your lots)
• Total value

Transaction history and projection chart

Navigate to Transaction history and the projection chart to review all transactions of a green lot. The chart shows the weight added and removed over time.

The Transaction history and run-out projection graph show the following: 

• The grey dot represents the initial weight.
• The blue line represents the transaction history of your lot.
• The green dot represents the current weight.
• The yellow dotted line represents the projected weight.
• The red dot represents the estimated run-out date. 
  If the estimated run-out date is unavailable because, e.g., your lot is not likely to run out in the next 8 weeks, a notification highlighted in blue will appear above your chart.

The Transaction history table shows all changes that have happened: when and how much green inventory was added, subtracted, or transferred.

The following details are displayed:

• Date: The date when the transaction was registered.
• Weight before: The weight of the lot before the adjustment.
• Adjustment: Shows the weight adjustment applied (to the "weight before" value).
• Weight after: The weight of the green lot after the adjustment.
• Event type:
  • Adjust: The transaction is a user-logged adjustment (i.e., Adjust weight).
  • Allocate: The transaction is a user-logged allocation of weight amongst your location.
  • Current: The row refers to the current status of the lot.
  • Merge: The transaction refers to a merge of weight between two or more lots.
  • Projection: Represents the projected weight until the run-out estimation date.
  • Roasting: The transaction is roast-logged manually from the online platform C-sar or RI (Roasting Intelligence)
• Location: Refers to the location where the transaction occurred.
• Relation: Refers to the roast ID-tag resulting from a "Roasting" transaction
• Comment: This shows the comment entered when running the "Adding weight" function. 

Click Customize to adjust the columns. You can select between three display sets: Show all, Hide all, and Restore defaults.

The Quality information section

You can find the Quality information at the bottom of the lot's detail page:

• Green grading
• The Sensorial History* will show all quality data from lots within the same group.
• Latest profile cuppings
• Lot quality development over time: Includes all production cuppings for the Profiles where the selected lot is assigned. 
  

  

FAQs

How can I change the registration date of my lot?
When you register a lot, the Registration Date is the exact date when you added the lot to your inventory. You can only change the registration date when no transactions are registered with the lot. 

How can I change the initial weight of my lot? 
By following the steps below, you can reach the Adjust Weight page:

1. Log in to the online platform C-sar.
2. Navigate to (Green) Inventory on the main menu bar. You will be directed to the (Green) Inventory overview page.
3. Select the lots you would like to adjust by clicking on the respective checkboxes next to the PR numbers.
4. Select Adjust weight.
   

   

5. You will be directed to the Adjust Weight page.
6. Enter the new value. You can also add comments to the lots.
7. Click on Update weight to submit. 
   

   

Can I reset the weight of my lots?
Yes, you can reset the weight of your lots. The Reset weight function is only available for lots with no previous adjustments, roasts, or transactions. 
By following the steps below, you can reset the weight of your lots:

1. Log in to the online platform C-sar.
2. Navigate to (Green) Inventory on the main menu bar. You will be directed to the (Green) Inventory overview page.
3. Select the lots you would like to adjust by clicking on the respective checkboxes next to the PR numbers.
4. Select Adjust weight.
   

   

5. You will be directed to the Adjust Weight page.
6. Select the corresponding checkbox(es) under the Reset Weight column.
   
7. Click Update weight. 

What if the variety I'd like to add is not on the list of varieties?
Simply add a new variety to your lots.

Congratulations! You are now ready to manage your (Green) Inventory.

Your opinion matters. If you have further questions, feedback, or concerns, please submit a support ticket directly from support.cropster.com.