Day to Day Operations
      Back to home
      1. Helpdesk : Cropster
      2. Using Cropster
      3. Day to Day Operations

      Managing Locations

      This article explains how to set up and manage your Locations.

      You need to have the Group Administrator's permission to perform the steps outlined in this article.

      Managing Locations is available for the following products:

      • Roast
      • Cafe
      • Origin
      • Lab

      Why set up a Location?

      Setting up one location or more locations will allow you:

      • Monitor and manage your green lots and roasts across different warehouses, transportation hubs, and roasting facilities.
      • Designate specific locations for your lots and roasts to effectively monitor and log all associated activities.
      • Track the timing of lots moving between warehouses or coffees in transit from the origin to the warehouse.

      Additionally, setting up a location is essential for utilizing other features of the online platform C-sar, eg.  Tasks. 

      Adding a Location


      By following the steps below you can add a location: 

      1. Log in to the online platform C-sar.
      2. Navigate to the More section on the main menu bar and select Locations. 
      3. Click on +Add location.
      4. Enter the following information:
        * is indicating mandatory fields. 
        Screenshot 2025-02-13 at 10.49.49
          • *Name
          • *Location type

            You can choose between the location types listed below:
            • Roastery
            • Cafe
            • Warehouse
            • Lab
            • Farm
            • Mill
            • Other
              💡 You can also create a virtual location to keep track of your contracted lots.
          • *Country
          • City
          • Time zone
          • Street
          • Zip code 
      5. Click on Create location. 

      If you added the location after setting up machines and green lots, it is essential to assign the roast machines and green lots to the new location to ensure proper management and tracking.

      Assigning a roast machine to a Location

      When adding a new roast machine you have to assign a location at creation. 

      1. Log in to the online platform C-sar. 
      2. Navigate to the gear-pngGear icon in the top right corner and select Machines.
      3. Click on the EditIcon (1)-png-2Edit icon at the corresponding roast machine you would like to edit.
      4. Finalize the change by clicking on Update location. 
        Screenshot 2025-01-20 at 14.38.56

      Assigning the green lots to a Location

      You can find the the steps of using the Warehouse distribution function below: 

      1. Log in to the online platform C-sar and navigate to the Inventory overview page. 
      2. Select the lot(s) you would like to move to a different warehouse by clicking the respective checkboxes.
      3. The Manage option will appear on the top of the overview page. Click on the dropdown and select Warehouse Distribution.
        Screenshot 2025-01-20 at 14.41.10
      4. A table will appear on the next page where you can see the current location(s) of your lots.
      5. You have two options to assign your lost:
        • Enter the weight you would like to move to a certain location in the weights field under the respective location. 
        • Select the All to option on the bottom of the page if you would like to move your whole inventory to a specific location. 
          💡 You can also select an initial location for the unassigned lots.
      6. Click Update to confirm the changes.

      You can also add the location directly when you are adding new lots to your Green Inventory.


      Related content

      Congratulations! You are now ready to set up and manage your Locations!

      Your opinion matters. If you have further questions, feedback or concerns, please feel free to reach out by submitting a support ticket directly from support.cropster.com.