Getting started with Cropster Origin

This manual will introduce the basic steps of getting started with Cropster Origin.

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• Cropster Origin Supply Network
  • Creating suppliers
• Cropster Origin Permissions
  • Creating Permissions
  • Assigning Permissions
  • Deleting Permissions

• Cropster Origin Settings
  • General Settings
  • Processing

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Cropster Origin Supply Network

The Supply Network consists of contacts that are the organizations or the individuals who produce, process and handle coffee.

Each contact has a type such as:

• Field
• Farm
• Association
• Cooperative
• Community
• Wet mill
• Dry mill

Creating suppliers 

By following the steps below you can create suppliers:

1. Log in to the online platform C-sar.
2. Navigate to More on the main menu bar.
3. Select Supply network.
4. By clicking the dropdown menu next to "Customize," you can choose which specific details to display on the overview page of the Supply Network:
   💡You can choose which details to display by checking the respective boxes, and you also have the option to include archived members by switching the toggle to the right.
   
   
   • Contact person
   • Email
   • Phone
   • Member type
   • Country
   • Street
   • Zip code
   • State
   • City
   • Member number

1. Click on +Add member.
   
2. Enter the following details:
   * is indicating mandatory fields
   
   
   • • *Member name
     • Member number
     • Contact Person full name
     • *Member type
     • Email
     • Phone
     • Association
     • Notes
     • Address
3. Click on Create member to submit.

 

Cropster Origin Permissions 

The Cropster Origin permissions specify which users have the authority to register batches at either a wet mill or a dry mill.
💡 When using Origin Permissions you need to add at least one member with the type "wet mill" or "dry mill" to your Supply Network. 

Creating Permissions

By following the steps below you can create Permissions:

1. Log in to the online platform C-sar.
2. Click on the Gear icon on the top right side of the page.
3. Select Origin Settings.
4. Navigate to Permissions on the left side of the page. 
   
5. Select a Mill by typing the name into the empty field. 
6. Enter a prefix. 
   💡 It must be 2-3 uppercase characters only. 
7. Select a Manager from the Users list.
8. Click on Save to submit.

Assigning Permissions

The user responsible for entering the information about coffee at a particular mill is called the Mill manager. This role should be assigned when adding the user.

Deleting Permissions

By following the steps below you can delete Permissions:

1. Complete the steps 1-4 written above. 
2. Select the user(s) you would like to delete.
3. Click on the Delete icon next to their names. 
4. A message will pop up on the screen:
   
5. Confirm by clicking on the Delete option. 

Cropster Origin Settings 

Configuring Origin Settings allows you to set default values to match the workflow for your producing and exporting business:

• General Settings
• Processing
  
  • Reception information
  • Coffee separation
  • Quality format
  • Define the parts
  • Yield factor
  • Error tolerance 

General Settings 

The General Settings apply to the Origin application:

• Crop year: Enter the year(s) for the current harvest season. This information will be attached to each batch of coffee when it's registered.
  💡 We recommend to update this value every year. 
• Weight units: These are the default units you use to record the weight of your coffee. (i.e. kg, lb, quintal, 60kg bag etc.)
  • Received weight unit: The unit you use to record coffee delivered by your suppliers, this is before processing. 
  • Stored weight unit: The unit you use to record coffee entered into your warehouse, this is after processing and before dry-milling
  • Green weight unit: The unit you use prepare your coffee for export, this is after dry-milling.

Processing

Reception information

Set the defaults for your coffee reception. In what state you receive coffee, if you record the gross weight and price paid, and in which currency.

• • Received state: The state of coffee delivered by your suppliers, this is before processing (i.e. 'cherry')
  • Currency: This is the monetary unit you use to pay your suppliers.

Coffee separation

Do you separate the coffee you receive into parts based on quality? (i.e. unripe, ripe, over-ripe, dry) Select one from the following answers:

• • • No separation: When receiving coffee, I only record 1 weight
    • Separation by weight: I will weigh and record each part separately.
    • Separation by percentage: I will sample the coffee in order to estimate the percentage of each part.
    • Separation by supplier: Each supplier brings me coffee already separated by quality, and I will weight each part.      

Quality format

The Quality format controls which options show up under the dropdown at the Part field at the Define Parts section. 



Define the parts

Set the default number of parts each batch should be separated into. For each part you may also set default values for the process, project and whether the part should be piled.

Yield factor

Select how the relationship between coffee states should be displayed:

• • Ratio
  • Percentage

Error tolerance

Define the tolerance between actual amounts and estimates. Highlight actual amounts if the deviation from the estimate is bigger or smaller than this value.
The highlights are visible on the Batch list and Batch details pages.    

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Related content

• How to add/remove users (user permissions)
• Setting up coffee separation modes 
• Using the Harvest Report 

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Congratulations! You are now ready to start with Cropster Origin. 

Your opinion matters. If you have further questions, feedback, or concerns, please feel free to reach out by submitting a support ticket directly from support.cropster.com.