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      Setting up the WooCommerce/Beans Integration for Commerce

      This article explains how to connect your WooCommerce/Beans account to your Cropster account.


      You can now integrate your Woocommerce or Beans account with Cropster to organize and run your production more easily.

      Once you’ve connected the two systems, Cropster automatically calculates how much you need to roast to fulfill all your orders.


      Getting Started

      Requirements:

      To successfully connect your WooCommerce/Beans account with Cropster, please ensure that the following criteria are fulfilled:

      • Cropster requires WooCommerce 5.8 or higher.
      • To synchronize with Cropster, all WooCommerce/Beans products must be variable products.

        Source: WooCommerce Help Center 


      First, we recommend you to have two tabs open:

      1. Your WooCommerce/Beans account.
      2. Online platform C-sar.

      For a seamless experience, we recommend following the following steps in the specified sequence:

      1. Creating the API credentials in WooCommerce/Beans
      2. Setting up SKUs for WooCommerce/Beans products
      3. Creating Profile groups on the online platform C-sar
      4. Connecting WooCommerce/Beans with Cropster 

      Creating the API credentials in WooCommerce/Beans

      By following the steps below you can create your API credentials in WooCommerce/Beans:

      1. Log in to your WooCommerce account.
      2. Navigate to WooCommerce on the left side of the page 
      3. Select Settings > Advanced tab. 
        Screenshot 2025-01-30 at 11.10.07
      4. Click on REST API.
        Screenshot 2025-01-30 at 11.11.49
      5. Select Create an API Key. You will be directed to the Key Details Page. 
      6. Click the Add key button. 
        Screenshot 2025-01-30 at 11.13.48
      7. In the key details section, enter a description for the private app.
      8. Choose the user that Cropster should use to access the API.
      9. In the permissions list, keep the default setting to READ.
      10. When you're done, click Generate API Key. The Consumer key and Consumer secret for your app are now displayed on the screen.

      Setting up SKUs for WooCommerce/Beans products

       The information in this section is originated from the following resource:
      WooCommerce Help Center 


      By following the steps below you can easily set SKUs for your products in WooCommerce/Beans:

      1. Log in to your WooCommerce account.
      2. Navigate to Products on the main menu bar. 

      3. Select Add Product. Make sure to fill in all the necessary details related to that Product.

      4. Scroll down to the Product data section and select Inventory.
      5. Enter the SKU.
        Screenshot 2025-01-29 at 16.48.59
      6. Click Publish.

      Connecting WooCommerce/Beans with Cropster

      Next, switch to the second tab that you have opened, which is the online platform C-sar.

      1. Navigate to the gear-png Gear icon on the top right side of the page. 
      2. Select Commerce Settings > Integrations.  You will be directed to the Integrations overview page. 
      3. Click +Add Integration. 
      4. Select WooCommerce.
      5. Enter the following details:
        * is indicating mandatory fields.
        Screenshot 2024-10-15 at 14.40.12
        • *Custom name
          💡 It can be customized to help you easily identify the specific store from which imported products and orders originate.
        • *Customer type
          • Wholesale
          • Retail
        • *Shop URL
          💡 If your shop URL includes the www.-prefix, copy the URL including www. (e.g. for https://www.my-shop.coffee/wp-admin use www.my-shop.coffee in Cropster)
        • *Consumer key
        • *Consumer secret 
          💡 Store Consumer key and Consumer secret in your password manager.
        • *Sync start date 
          💡 The Sync start date can be a maximum of 30 days in the past. This cannot be changed after the first synchronization. 
      6. Click Create Integration. 
      7. After successfully creating the Integration, you will be directed to the Integrations details page, where you can review and manage your settings.
      8. Now that your integration is set up, you can proceed to map your Products to ensure seamless synchronization between WooCommerce/Beans and Cropster.

      FAQs

      Is it possible to synchronize products at a later time if I missed the initial synchronization?

      If you overlooked synchronizing your Products and need to do so now, don’t worry!
      You can still initiate the synchronization process at any time by following the steps below: 

      1. Click on the cropster.freshdesk.comensupportsolutionsarticles228552-how-to-synchronize-the-rihitSynchronize button on the Integrations overview page. 
      2. You will be directed to the Map new products and variants page. 
      3. Click on the respective checkbox to Include previously ignored or unlinked products. 
        Screenshot 2024-10-10 at 10.52.30
      4. Choose the Products you want to map and proceed by following the mapping steps outlined.

      Related content

      Congratulations! You have successfully connected your WooCommerce/Beans account with Cropster!

      Your opinion matters. If you have further questions, feedback, or concerns, please feel free to reach out by submitting a support ticket directly from support.cropster.com.