Order & Production Management (Commerce)
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      Managing Roasted Inventory

      This article will introduce the Roasted Inventory page.

      Managing Roasted Inventory is available for the following product:

      • Commerce and higher tiers

      In Cropster, Roasted Inventory refers to coffee that has been roasted, as opposed to green. It is divided into 3 tabs: 

      1. Loose Inventory
      2. Post-roast blend Inventory
      3. Packaged Inventory

      The current iteration of the Roasted Inventory does not take locations into account.
      The amounts displayed refer to all roastery locations. 

      Accessing the Roasted Inventory page


      By following the steps below you can access the Roasted Inventory page: 

      1. Log in to the online platform C-sar. 
      2. Navigate to Roasted Inventory on the main menu bar.
      3. You will be immediately directed to the Loose Inventory page.
      4. Switch to the Packaged Inventory tab to view your already packaged coffee that is ready to be shipped.
      5. Switch to the Post-roast blend Inventory tab to view the blends which were created with a Post-roast blend Profile. 
        Screenshot 2024-10-11 at 14.46.45

      What's new? 

      You can now access detailed explanations of the calculations for each column on the Loose, Post-roast Blend, and Packaged Inventory overview pages by simply hovering over the "?" icon.

      Loose Inventory


      Loose Inventory is categorized by Profile group and consists of roasted coffee that has not been packaged yet. 

      To maintain a good overview of your stock, it is important to make use of Profile groups, as your products are defined by Profile group. 


      The Loose Inventory takes all roasts from the last 30 days into account. 


      To filter for specific Profile groups only, use the Filter top right. 
      Screenshot 2024-10-11 at 14.54.29

      The following is a comprehensive overview of the data displayed in the table:

      • On-hand : The total weight of all roasts (PR lots) that have been roasted within the past 30 days but that have not yet been packaged. 
      • Ordered: The total weight of all orders received within the past 30 days but that have not yet been fulfilled.
      • Allocated: This columns only shows allocated if you select roasts manually. 
      • To roast: This column displays the total amount of coffee ordered for the selected profile group, which includes both single origins and post-roast blends.
      • In packing: The total weight of all roasts required by a packaging plan that have been roasted within the past 30 days. 
      • Scheduled: The total weight of all future schedules.
        After roasting this weight will be added to 'On-hand'
      • Available: The available amount is calculated by On-hand - (minus) Allocated.

      By clicking on the EditWeightIcon@2x Adjust weight button on the right side of the page you can record any changes and/or discrepancies, so you will always have an accurate level of your stock. Screenshot 2024-10-11 at 14.50.49-1

      Once you've marked the selected PR lots consumed, they will not be considered in the calculations for Loose Inventory. 

      Post-roast blend Inventory 

      The Post-roast blend Inventory overview page shows only blends which were created with a Post-roast blend Profile. 


      The Post-roast blend Inventory takes all roasts from the last 30 days into account. 


      To filter for specific Profile groups only, use the Filter top right. 
      Screenshot 2024-10-11 at 14.52.31

      The following is a comprehensive overview of the data displayed in the table:

      • On-hand: The total weight of all Post-roasts (PB lots) that have been blended within the past 30 days. 
      • Ordered: The total weight of all Orders received within the past 30 days but have not yet been fulfilled. 
      • Allocated: The weight allocated for packaging by manually selecting blends in a Packaging Plan.
      • To blend: The weight that must be blended to fulfil the ordered amount using both on-hand and newly blended quantities. This is calculated by Ordered - (minus) On-hand.  
      • In packing: The total weight of blends that are included in a Packaging Plan before being executed in the last 30 days. Excluding manual Packaging Plans where roasts were selected. 
      • Available:  The available amount is calculated by On-hand - (minus) Allocated.

      By clicking on Blend coffee on the top right side of the page, you will be directed to the Create a blend page. 
      Screenshot 2024-10-11 at 14.53.29

      📚 Learn how to create a Post-roast blend. 

      Packaged Inventory


      Packaged inventory is summarized by Product, with each Product variant listed individually according to its Unit and Grind style.


      Active products linked to Profile groups or blend profiles are showing up in this list. 


      To filter for specific Products only, use the Filter top right. 
      Screenshot 2024-10-11 at 15.01.54

      The following is a comprehensive overview of the data displayed in the table:

      • On-hand: The number of packages currently in stock.
      • Ordered: The number of packages ordered received within the last 30 days but that have not yet been fulfilled. (ie, how much stock do I need for my current orders?)
      • Allocated: The number of packages already assigned to orders within an Order Fulfillment plan.
      • In packing: The number of packages that will be created once packaging plans have been executed, the plans cannot be more than 7 days old.
      • Available: The available amount is calculated by On-hand - Allocated.

      The difference between the amount of On-hand packaged Inventory and the amount required by Allocated shows how much of a surplus you have.


      By following the steps below you can manually adjust your Packaged Inventory:
      1. Navigate to the Packaged Inventory tab. 
      2. Click on the Product.
      3. Navigate to the Product variants section.
      4. Click on Adjust stock at the Product variant you would like to adjust. 
      5. The Adjust stock level window will pop up. 
      6. Enter the adjustment by typing it into the designated Adjustment* field manually.
        Screenshot 2024-10-11 at 15.03.11
      7. Click on Update Stock. 

      FAQs

      How do I mark the PR lots consumed? 

      By following the steps below you can mark the PR lots consumed:
      1. Log in to the online platform C-sar.
      2. Navigate to Roasts on the main menu bar.
      3. You will be directed to the Roasts overview page.
      4. Select the PR lots you would like to mark consumed by clicking on the respective checkboxes.
        Screenshot 2024-10-11 at 15.10.06
      5. Click on Mark consumed.

      Why would I mark PR lots consumed?

      There are various reasons why you might choose to mark PR lots as consumed:

      1. They are used in a blend, indicating that all of the roast has been utilized in the blending process.
      2. You have completely used them up.
      3. To update the Inventory accurately. If the roasts are marked consumed, they will be removed from the Loose Inventory. 

      During the initial setup process (onboarding), you have the option to mark all roasted batches as consumed. For those batches that are still available, you can utilize the "Adjust Weight" function on the Loose Inventory overview page to ensure that the Inventory numbers accurately reflect the actual stock on hand.

      Related content

      Congratulations! You have learned about Roasted Inventory. 

      Your opinion matters. If you have further questions, feedback, or concerns, please feel free to reach out by submitting a support ticket directly from support.cropster.com.