How to integrate beverage evaluation in Roast compare

This manual shows you how to integrate beverage evaluation in your Roast compare.

 

This feature is available with a subscription to both Cropster Roast and Cropster Cafe.
If you would like to sign-up for Cropster Cafe, please contact your sales representative or simply email isa@cropster.com.

Permissions

You need to have Group admin permissions to edit User permissions.

  1. Go to Settings > Users, find your user and click Edit permissions
  2. Click on Custom to see which permissions you have. Make sure View is selected for Roasts and profiles permission, and make sure View&Edit is selected for the Brew and Recipe permissions:
  3. Click Update user

Locations

We need to make sure that our Roastery location is set-up as a Cafe location.

  1. Go to More > Locations, find your roastery location and click Edit
  2. Make sure the checkbox This is a Cafe location is marked
  3. Click Update location

Integrate beverage evaluation in the Roast Compare report

Now you're ready to start integrating beverage evaluation as part of your Roast QC process.

  1. Go to Roasts in the navigation menu
  2. Select the finished roasts you would like to compare from the list by checking the box. 
  3. Click on Roast Compare
  4. The Roast Compare report opens. You can now see all the details of your selected roasts.
  5. You will see a section in the table called Brew quality.
  6. In this section, you see the parameters that you can record as part of your Roast evaluation. You can see more parameters by clicking on the Brew quality button.
    This table will always show the parameters of the latest reference brew that is connected to this particular Roast batch, and that is set in the same location as the one of the Roast batch, (i.e. your roastery).
  7. If you don't have a reference brew connected to this Roast batch in your roastery location, you can add one by clicking Add brew recipe. 
  8. This takes you to the Recipe overview page. Here you can see all the Recipes your company has, across all your locations. You can either log for this particular Roast under an existing Recipe or create a new Recipe by clicking the +Add new recipe button.
    Please note that one Recipe can contain the overview across multiple Roast batches and multiple Locations (including your Cafes and your Roastery or QC Lab). Once you already have a recipe for a given Coffee and specific Brewing method, there is no need to set-up a new one.
    1. If you already have a Recipe for the coffee you're evaluating, find the recipe in the list and click Log.
      • Select your roastery Location
      • Select the Roast that you want to evaluate. This automatically grabs the Roast date
      • Add the parameters of the brews you are making
      • Log them as Test, or –when you’re happy with the result– as Reference.
      • If you have a 2nd roast for the same coffee, simply Log again under the same Recipe, but tie your (test) brews to another Roast ID.
    2. If you don't have a Recipe yet, for the coffee which Roast you're evaluating, click Add new recipe.
      • Select your roastery Location
      • Select the Roast that you want to evaluate. This automatically grabs the Roast date
      • Add the parameters of the brews you are making
      • Log them as Test, or –when you’re happy with the result– as Reference.
      • We can immediately send this recipe to all of our Cafe locations, so they can see it on the dashboard and start using the reference as a guideline for brewing. Note that each Cafe location will be able to update the reference, when they’re brewing in their location on their equipment, without needing to create a new Recipe. We can also just set the reference only in the Roastery location for now, and set it to other locations later.
  9. Go back to the Roast Compare report. The reference brew parameters will now show up in the Brew quality section of the table. Again, the table will always show the latest Reference Brew of the same location as the location of the Roast itself. 

Compare Roast performance in the Brew report

If you want to see how Roast batches are performing over a wider period of time, and across any of your locations, you can compare them in the Brew report. 

  1. From the Roast compare report, click Open in Brew Compare report
  2. The report will automatically grab the relevant Recipes that have Brews linked to these Roasts, and will group them by Roast.
  3. Choose Show current references to get a snapshot of how these Roasts are currently being brewed in your different locations OR Chose a date range to see how your Roasts are performing over time, across all your locations.
  4. You can also group by Brew recipe, Country of origin, Location, or Brewing method.
  5. Select which parameter to compare
  6. See how your Roasts are extracting on the Strength/Extraction chart

Congratulations! You have successfully integrated beverage evaluation in your Roast compare!

Thank you for being a Cropster customer! If you have feedback, questions, or concerns, please feel free to reach out by submitting a support ticket directly from support.cropster.com. We design and make alterations to our software based on user feedback, so we look forward to seeing what you have to say!