Managing Recipes

This manual shows you how to manage your brew recipes and create multi-location recipes.

You need to have Cafe manager permissions to perform the actions outlined in this manual.

Note: This manual applies after you have created your first recipes.

For more information on how to create your Recipes, check out this manual: Creating Recipes

Cafe dashboard

On the Cafe dashboard, you have a quick overview of the recipes that are active in each location. A recipe will show up here if its status is either active or draft, and it has a reference brew for the location selected. The parameters will show up directly on the recipe card. If you're using stations, each station that has been assigned a reference will show a set of parameters on the card. 

Note: Only Cafe managers have the ability to see draft and archived recipes. To see archived or draft recipes, go to the Recipes overview page under the Cafe navigation menu.

Recipe detail page

Note: You need to have Cafe manager permissions to access Recipe detail pages.

From a recipe's detail page, you are able to see all the information and brews connected to the recipe. You can also update the references, change the recipe’s locations or equipment groups, and change the recipe status.

Updating the reference

Note: You need to have Cafe manager permissions to access Recipe detail pages.

There are two ways to update the reference depending on whether you want to create a new brew with new parameters, or you want to use the parameters of an existing brew or reference.

Creating a new reference with new brew parameters

  1. From the Cafe dashboard, the Recipes page, or a recipe's detail page, click the Log button on the recipe you’d like to update.
  2. Verify or select the correct Brew location and Station, if you're using stations.
  3. Log the new brew parameters. You can also update the Roast and Roast date here if you're using a different one.
  4. Click the "Log as" Reference button.

Promoting an existing brew to reference, or using an existing reference in more locations

  1. From the Cafe dashboard, click View on the recipe you’d like to update, or find the recipe in the Recipes page. 
  2. Select an existing brew from the Brews table, or select an existing reference from the References table.
  3. Click the Set as reference or Assign station button that shows on top of the table.
  4. Select the Location(s), or Station(s) if you're using them, you’d like to update the reference for.
  5. Click the Set as reference button.

Changing a recipe’s locations

Note: You need to have Cafe manager permissions to access Recipe detail pages.

An active recipe shows up on the Cafe dashboard for a given location as soon as it has a reference for that location. Alternatively, a recipe does not show up anymore, if there is no reference for that location.

Making the recipe accessible in a location

  1. From the Cafe dashboard, click View on the recipe you’d like to update, or find the recipe in the Recipes page. 
  2. Select an existing brew from the Brews table, or select an existing reference from the References table.
  3. Click the Set as reference or Assign station button that shows on top of the table.
  4. Select the Location(s), or Station(s) if you're using them, you’d like to update the reference for.
  5. Click the Set as reference button.

Removing the recipe from a location

  • From the Cafe dashboard, click View on the recipe you’d like to update, or find the recipe in the Recipes page. 
  • Select one or multiple existing reference(s) from the References table. Select all references for a particular location if you want the recipe to be removed from that location.
  • Click the Remove reference button that shows on top of the table.

Changing a recipe's status

Draft and active recipes can be archived. Archiving a recipe will remove it from the dashboard for all locations. However, the recipe and its brews are still accessible from the Recipes page.

Draft and archived recipes can be activated. Note that to make the recipe available again on the dashboard for a given location, you need to create or set a reference for the selected location again.

  1. Select the recipe(s) in the Recipes page.
  2. You can change the Status for one or multiple recipes through the button on top of the table, or individually for each recipe from the Status change column within the table
  3. Alternatively, you can also change the status by clicking the Archive or Activate button in the top right corner of the Recipe detail page.

Archiving a recipe also archives the recipe's references.

Congratulations! You are now ready to manage Recipes and References to consistently make better coffee.

Thank you for being a Cropster customer! If you have feedback, questions, or concerns, please feel free to reach out by submitting a support ticket directly from support.cropster.com.

We design and make alterations to our software based on user feedback, so we look forward to seeing what you have to say!