Managing Recipes

This manual shows you how to manage your brew recipes and create multi-location recipes.

If you would like to sign-up for Cropster Cafe, please contact your sales representative or simply email isa@cropster.com.


Demo video

This video outlines the onboarding steps as well as creating your first recipes and brews in Cropster Cafe. For more information on onboarding steps, click here.




Why use Recipes? 

Brew recipes allow you to store all of the information about how you brew a specific coffee for a specific brew method, and how this changes over time.

A single recipe contains many different brews, across multiple locations, users, and roast dates so you can easily compare how your coffee is being brewed over time, across teams and locations. 

You can set one reference across multiple locations, or you can define a different set of reference parameters per location or even per equipment station. Baristas always have the right recipe at hand for the coffees currently on your menu, and are able to log any changes required to achieve the optimal result.


Recipe statuses

A recipe can have one of these statuses: Draft, Active, Archived.

  • A draft recipe is only visible to Cafe managers and a reference can be set, but is not required. A draft recipe can be activated.
  • An active recipe doesn't require a reference, but it will be available on the Dashboard as soon as a reference is set to one or multiple location(s). An active recipe can be archived, but it cannot go back into draft mode.  
  • An archived recipe is not visible on the Dashboard. However the recipe and its brews are still accessible to Cafe managers from the Recipes page. It can be activated to become an active recipe again.

Dashboard

On the dashboard you have a quick overview of the recipes that are active in each location. A recipe will show up here if its status is either active or draft and it has a reference brew for the location you select. The parameters will show up on the recipe card. If you're using stations, each station that has been assigned a reference will show a set of parameters on the card. 

Only Cafe managers can see the draft recipes. To see recipes that are archived, or that don’t have a reference yet, go to the Recipes page under the Cafe navigation (only accessible for Cafe Managers).

Creating a Recipe 

  1. Log into the online platform C-sar
  2. Set up at least one Cafe location, if you haven’t already done so.
  3. Navigate to Cafe and choose + Add new recipe from the dashboard. 
  4. Now you can start filling in the Recipe description: 
    • Recipe status: Choose if you are creating a Draft or an Active recipe. An active recipe will be available on the Dashboard for all Baristas as soon as a reference is set to one or multiple location(s). A draft can only be seen by the users with cafe manager permissions.
    • Recipe name: Give your recipe a name.
    • Brewing method: Choose a brewing method for your recipe. If you choose Manual brew, you can also choose a Brewing device for your recipe
    • Country of origin: Choose one or multiple origins for your coffee.
    • Variety: Choose one or multiple varieties for your coffee.
    • Processing method: Choose one or multiple processing methods for your coffee.
    • Recipe comment: For additional information.
    • Click Next
  5. In the Brews section, you can add as many brews as you want, as you are changing different parameters to get the best result:
    • Brew location: Select the location you are currently in, so we can associate your brews with it. If you use stations, you can also select the Station.
    • Roast: If your company uses Cropster Roast and you know the ID-tag of the roast, you can link it. This will connect the brews with the particular roast batch. It can be updated per brew, no need to create a separate recipe. You can also fill in your own identifier for the roast.
    • Roast date: What date was this coffee roasted. This is automatically filled in if you link the Roast.
    • Add all the parameters you measured while brewing your coffee. If you want to track more parameters, check the settings!
    • Brew comment: Add any extra information here that should be connected to your brew.
    • When you have added all the parameters, hit Log as Test or as Reference to save your brew in the Brew log.
    • You can add as many brews as you like. (You can also add brews later through the Log functionality).
  6. You can always 'promote' a brew in the Brew log to be the reference by clicking the star icon in the Reference column
  7. Once you are done with your Brews, you can Create recipe
    • A draft recipe needs at least one brew
    • An active recipe needs a reference brew
  8. If you create a recipe with a reference brew, a Locations modal will open up. Here you can assign your reference to one or multiple locations (or stations if you use them). This will be the initial set of parameters for the recipe, which can later be updated through the Log function from the dashboard or recipe pages.
  9. Click Save & Create Recipe

Customizing parameters 

As a Cafe Manager, you are able to choose which parameters per brewing method you want to capture. The parameters can be set in the Cafe Settings. These parameters will apply to all recipes and for your whole team.

The Recipe detail page

You need to have Cafe manager permissions to access the Recipe detail page.

From the recipe detail page, you are able to see all the information and brews connected to the recipe, as well as update the references, change the recipe’s locations or equipment groups, and change the recipe status.

Updating the reference

You need to have Cafe manager permissions to access the Recipe detail page.

There are two ways to update the reference, depending on whether you want to create a new brew with new parameters, or you want to use the parameters of an existing brew or reference:

Creating a new reference with new brew parameters

  1. From the Cafe dashboard, the Recipes page, or Recipe detail page, click Log on the recipe you’d like to update.
  2. Verify or select the correct Brew location and Station, if you're using stations.
  3. Log the new brew parameters. You can also update the Roast and Roast date here if you're using a different one.
  4. Click Log as: Reference

Promoting an existing brew to reference, or using an existing reference in more locations

  1. From the Cafe dashboard, click View on the recipe you’d like to update, or find the recipe in the Recipes page. 
  2. Select an existing brew from the Brews table, or select an existing reference from the References table.
  3. Click the Set as reference or Assign station button that shows on top of the table.
  4. Select the Location(s) (or Station(s) if you're using them) you’d like to update the reference for.
  5. Click Set as reference.

Changing a recipe’s locations

You need to have Cafe manager permissions to access the Recipe detail page.

An active recipe shows up on the dashboard for a given location as soon as it has a reference for that location. Alternatively, a recipe does not show up anymore, if there is no reference for for that location.

Making the recipe accessible in a location

  1. From the Cafe dashboard, click View on the recipe you’d like to update, or find the recipe in the Recipes page. 
  2. Select an existing brew from the Brews table, or select an existing reference from the References table.
  3. Click the Set as reference or Assign station button that shows on top of the table.
  4. Select the Location(s) (or Station(s) if you're using them) you’d like to update the reference for.
  5. Click Set as reference.

Removing the recipe from a location

  • From the Cafe dashboard, click View on the recipe you’d like to update, or find the recipe in the Recipes page. 
  • Select one or multiple existing reference(s) from the References table. Select all references for a particular location if you want the recipe to be removed from that location.
  • Click the Remove reference button that shows on top of the table.

Changing a recipe's status

You need to have Cafe manager permissions to access the Recipe detail page.

Draft and active recipes can be archived. Archiving a recipe will remove it from the dashboard for all locations. However, the recipe and its brews are still accessible from the Recipes page.

Draft and archived recipes can be activated. Note that to make the recipe again available on the dashboard for a given location, you need to create or set a reference for the selected location again.

  1. Select the recipe(s) in the Recipes page.
  2. You can change the Status for one or multiple recipes through the button on top of the table, or for each recipe individually from the Status change column within the table
  3. Alternatively, you can also change the status by clicking Archive or Activate in the top right corner of the Recipe detail page.

Congratulations! You are now ready to manage Recipes and References to make better coffee, consistently.

Thank you for being a Cropster customer! If you have feedback, questions, or concerns, please feel free to reach out by submitting a support ticket directly from support.cropster.com. We design and make alterations to our software based on user feedback, so we look forward to seeing what you have to say!