Managing consumed lots

This article explains the handling of consumed lots and also how to mark your lots consumed and unconsumed.


Managing consumed lots is available for the following products:

  • Roast professional and higher tiers
  • Origin professional and higher tiers
  • Lab

Why marking the lots consumed?

When you have used your entire stock of a lot of green coffee and the actual weight is 0 kg/lbs, it will automatically be marked as consumed.

This feature will help you to mark your lots consumed even though the actual weight is not 0 kg/lbs. In case of any damage (e.g. mold, water), when the lots can not be used for roasting, you are able to simply mark them consumed.

In this case, you will still be able to view your lots in their current state and history.

Marking lots as consumed 

You can manage and track your inventory with the online platform C-sar in real-time.

There are two ways to manually mark a green lot as consumed:

Via the overview page

  1. Log into the online platform C-sar.
  2. Navigate to the Inventory overview page. 
  3. Check the box related to the lot(s) you want to mark as consumed.
    By clicking on the drop-down next to Manage you can mark the lot(s) consumed.
    Screenshot 2023-07-10 at 14.24.06
  4. Confirm the action by clicking Yes, mark as consumed.
    Screenshot 2023-07-10 at 14.41.40
  5. You can also consume lots by enabling the Has been consumed column.
    In this case you need to select the lot(s) then navigate to the Customize tab and select Has been consumed.
    Screenshot 2023-07-10 at 14.46.40

Via the lot's detail page 

 A green lot can also marked as consumed in the individual lot view. 

  1. Navigate to the lot's detail page, by clicking on the ID-tag of the lot.
  2. Click Manage > Mark consumed from the menu top right and confirm the action.
    Screenshot 2023-07-10 at 15.49.19

Accessing your lots marked as consumed

As mentioned before, when the weight of a green lot reaches 0 kg/lb, the lot is automatically marked as consumed.

Depending on your view, consumed lots disappear from the main overview page.
To make them visible, follow the steps below: 

  1. Navigate to the Inventory overview page on the online platform C-sar
  2. Find the Customize button on the top right. 
  3. Move the toggle button at the bottom of the menu to the right to include consumed inventory.
    Screenshot 2023-07-10 at 16.11.22
  4. Your consumed lots will now appear on the overview table. Their ID tag is greyed out.
    Screenshot 2023-07-10 at 16.15.10

Unconsuming consumed lots

There are two ways to mark the lot unconsumed:

💡 This step can be done in both ways individually from the detail page or in bulk from the overview page.

Via the mark as unconsumed function

Mark the lots unconsumed via the Inventory overview page:
  1. Include consumed inventory on the dashboard by clicking on Customize and moving the toggle button on the bottom of the page to include consumed inventory.
  2. Check the box related to the lot(s) you want to mark as not consumed. A menu at the top of the table will appear. 
  3. Select Manage > Mark not consumed.
    Screenshot 2023-07-10 at 16.38.41
  4. Confirm by clicking Yes, mark as unconsumed. 
    Screenshot 2023-07-10 at 16.36.22

Via the adjust weight function

When restocking a consumed lot, the easiest way is to adjust the weight of the lot you want to mark unconsumed. 

  1. Navigate to the Inventory overview page and include consumed lots
  2. Click Adjust weight or mark more than one unconsumed lots by checking the respective boxes and click Manage > Adjust weight. 
    Screenshot 2023-07-10 at 16.47.09
  3. Once the weight has been updated, the lot will automatically be marked as unconsumed. 
    Screenshot 2023-07-10 at 16.50.14


What is the difference between marking a lot consumed and deletion?

When you are marking a lot consumed, you keep all the history of that particular lot so you are able to filter and report on it. You can also add the consumed lots back to your active inventory any time. Deleting a lot means all the history is gone and you can not filter or report on it anymore. Furthermore deletion is irrecoverable. 

Related content:

Congratulations! You are now able to manage consumed lots.

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