1. Helpdesk : Cropster
  2. Using Cropster
  3. Order & Production Management (Commerce)

Creating Products and Product bundles

This manual explains how to manually create Products and Product bundles without shop integration.

Creating Products and Product bundles is available for the following products

  • Commerce


Creating a Product

In Cropster, a Product is a type of roasted coffee you will sell. You can add several Product variants to your Product depending on which bag sizes and grind styles you offer.

The following example is used to explain the workflow:

A filter coffee is being sold as "The fruity one" in two weight options (250g and 1kg) and two grind styles (whole beans and filter grind style)

  1. Navigate to the Products page under the Orders dropdown menu.
  2. To create a new product, click Add product.
  3. Enter the following information:
    • Name: Name of the product
    • Cropster Product ID: Define a product ID or use the ID of your external shop to uniquely identify your products.
    • Notes (optional)
    • Is this a product bundle? No
      📝 In this section, the focus is on individual Products.
      📚 Learn how to create product bundles
    • Type (Single origin/Pre-roast blend or Post-Roast blend)
    • Profile group or Blend profile (depending on your Type selection)
      💡The Profile group or Blend profile allows the correct Profiles to be scheduled depending on which products are ordered. 
  4. Click Create Product to add your product. 
  5. Click + Add product variants to define at least one product variant.
  6. Enter the following information: 
    • Unit
      📝 If your unit is not available, reach out via support.cropster.com and request the unit to be added. 
    • Grind style
    • SKU: The Stock Keeping Unit must be unique for each variant.
      💡 Use the Cropster SKU-Generator to generate unique SKUs for your products.

  7. Click Create Variant to add your product variant. 
  8. Repeat this step for all product variants. 

📚 Learn how to adjust your stock levels.  

Creating Product bundles

In Cropster, Product bundles are groups of Product variants that are sold together (e.g. Filter bundle). You can add several Bundle variants. 

The following example is used to explain the workflow:

Two filter coffees are sold together in a bundle named "The awesome duo". The bundle is available in two grind styles (whole beans and filter grind style). 

  1. Navigate to the Products page under the Orders dropdown menu.
  2. To create a new product bundle, click Add product.
  3. Enter the following information:
    • Name: Name of the product bundle 
    • Cropster Product ID: Define a product ID or use the ID of your external shop to uniquely identify your products.
    • Notes (optional)
    •  Select Yes under Is this a product bundle?

  4. Click Create Product to add your Product bundle. 
  5. Click + Add bundle variants and select at least one product variant that is included in the bundle.  
    • Enter the following information:
      • Product variant included in the bundle: Select a product variant from the list of products.
        💡 The product variant needs to be added as part of a regular product first. 
      • SKU: The Stock Keeping Unit must be unique for each variant.
        💡 Use the Cropster SKU-Generator to generate unique SKUs for your products.
  6. Click Create bundle variant to add your product variants. 
  7. Repeat this step for all bundle variants.

📚 Learn how to adjust your stock levels.

Managing Product and Bundle variants

From the product detail page, you can adjust stock levels for your Product variants and archive or delete Product and Bundle variants.

Adjusting stock levels

Normally, the stock of a product variant is created by executing a packaging plan and consumed by order fulfillment. However, there may be circumstances when you wish to manually adjust the stock level from the products page. For example, if some coffee was accidentally damaged and had to be thrown away.

Stock levels can only be adjusted for product variants, not for bundle variants, as bundle variants tie into the individual product variants.

To adjust the stock level:

  1. Enter the product detail page of the product you would like to adjust the stock for and scroll down to the variants.
  2. Press the Adjust stock button next to the variant on the right side of the table.
  3. Enter the number of packages you wish to add or subtract in the Adjustment field, or else the total number of packages in the New Stock field.
  4. Add the reason for the adjustment in the Notes field for full traceability.
  5. Press Update Stock.

If you remove stock using this method, it will consume the oldest created stock according to the FIFO method (first in, first out).

If you increase stock using this method, it will create a new stock that is not linked to any roasts and therefore not traceable.

Archiving and deleting Product and Bundle variants

If you no longer wish for a product variant to be visible as an option for creating an order, you can archive or delete it.

Archiving

You cannot archive a product variant if it is part of an open order or packaging plan

Click the Archive button next to the variant to archive it. An archived product or bundle variant is not available for orders anymore. 

The SKU of an archived variant can not be reused.

To activate an archived variant, click the  Unarchive button. 

Deleting

Next to an archived variant, you find the Delete button, to permanently remove a variant from your product and all reports. A deleted variant is not recoverable.  

You can reuse the SKU of a deleted variant. 


FAQs

What to do when I enter an SKU incorrectly?

As you can not edit product variants after creation, we recommend archiving, and consequently deleting the variant, to set it up from scratch.


Related content


Congratulations! You have learned how to manually create Products and Product bundles.

Your opinion matters. If you have further questions, feedback, or concerns, please feel free to reach out by submitting a support ticket directly from support.cropster.com.